BPC Admin Support Officer

We are recruiting a highly organised and motivated Admin Support Officer.

21-28 hours per week, £24000- £26000 FTE.

This new part time role is line managed by the Head of Operations with some reporting into the Head of Regulation and the Chief Executive. The Administrative Support Officer will provide wide ranging administrative support to the organisation, from PA duties to the CEO and the senior leadership team, to facilities and events support. The post holder will also work with the Head of Regulation to support fitness to practise hearings and provide support to other regulatory committees.

Deadline: 23.59 23 January

Please apply via the CharityJob website. First interviews will take place between 27 January and 1 February.

Job Description

Key responsibilities and duties: 

  1. Provide administrative support to the CEO, and SLT where needed, such as diary management, minute taking,
  2. Provide administrative support to the panel at Fitness to Practise hearings.
  3. Assisting the Head of Regulation in ensuring the BPC maintains its Professional Standards Authority accreditation.
  4. Support the Head of Operations and the Communications Manager in the planning and delivery of events, especially the annual BPC Conference PPNow.
  5. Provide facilities support when needed such as ordering of stationery or other requested items, managing health and safety requirements in the office and managing the relationship with some suppliers.
  6. Open, scan and distribute post.
  7. Support with the management of the main inbox and incoming phone calls.
  8. Support with minute taking and general secretariat responsibilities for committees.
  9. Undertake other duties and responsibilities of an equivalent nature as from time to time may be required, as agreed with the Head of Operations.

Person specification

Essential 

  • Minimum of three years’ experience in an administrative role
  • A good general level of education ideally university degree or equivalent experience.
  • Highly organised with the ability to input processes where needed.
  • Ability to work flexibly in a small, close knit, multi-tasking team; working with colleagues and on own initiative with minimal supervision.
  • Ability to manage a wider ranging workload and prioritise conflicting priorities as well as tracking progress on tasks.
  • Experience or ability on leading projects from start to completion.
  • Experience of using Microsoft Office packages, particularly Word, Excel, and Outlook.
  • A sensitive, mature, tactful and diplomatic approach to working with a wide range of people.
  • A good understanding of the need for confidentially and how that is managed in practice.
  • Sympathy with the BPC’s aims and objectives
  • Commitment to BPC’s equality and diversity policy

Desirable

  • Experience of working in a PA role.
  • Experience of working with events.
  • Experience in working in a not-for-profit charity and / or membership body.
  • Some knowledge of confidentiality policy and data protection.
  • Experience of taking and writing accurate and timely minutes.

BPC Admin Support Officer JD

Administrative Support Officer December 2021
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